Global Settings - Invoicing

Invoicing module allows generating invoices for orders, individually or in bulk, to save time and ensure accuracy of order processing. For compliance, with tax authorities in each country, Valigara integrates with approved invoicing systems.

Invoicing operator integration is done under Global Settings > Invoicing.

• GreenInvoice
• QuickBooks - setup
• XERO - setup

GreenInvoice

Complete the settings:

• API Key & API Secret  - generate credentials on the Green Invoice website.
• API Sandbox Mode - Mode that allows you to test the integration. In this mode, the performed actions do not affect your real GI account.
• Currency - Define the default currency for issued documents
• VAT- Define how Valigara relates to VAT in the issued documents 
  • Default - uses the default GI setting
  • Included - the order value sent to GI includes VAT
  • Exempt - the value sent to GI does not include VAT
• Language  - what language is the invoice issued in. Select one of the values from the list.

QuickBooks

• API Sandbox Mode - Mode that allows you to test the integration. In this mode, the performed actions do not affect your real GI account.   
• API Status
  • Not connected - Click "Connect", enter your QB credentials and approve Valigara in the opened dialogue
  • Connected - your QB account is integrated successfully.
• Currency - Define the default currency for issued documents
• VAT- Define how Valigara relates to VAT in the issued documents 
  • Default - uses the default QB setting
  • Included - the order value sent to QB includes VAT
  • Exempt - the value sent to QB does not include VAT
• Send sales receipt number

Valigara can automatically assign invoice/receipt numbers according to the highest existing QB number.

• Checked
  • Go to your Quickbooks account -> Account settings. Enable "Custom transaction numbers".
  • Valigara fetches invoice/receipt numbers from QB, increases it, and uses the value for the issued document
• Unchecked
  • Valigara sends blank value for internal QB invoice/receipt numbers

XERO

• API Status
  • Not connected - Click "Connect", enter your Xero credentials and approve Valigara in the opened dialogue
  • Connected - your Xero account is integrated successfully.
• Organization - Select related to Valigara account organization
• Invoice Due Date Days - Enter days invoice is due. Due date is calculated automatically. If you issue an invoice on 15 July with a due date 5 days, the invoice will be due on 20 July.
• Currency - Define the default currency for issued documents
• VAT- Define how Valigara relates to VAT in the issued documents 
  • Default - uses the default Xero setting
  • Included - the order value sent to Xero includes VAT
  • Exempt - the value sent to Xero does not include VAT

Invoicing integration allows you: Print invoices and related documents from Valigara Store the issued documents in the order